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American Society for Quality
611 E. Wisconsin Avenue
Milwaukee, WI 53202
SECTION BYLAWS (Model No.2 with Chair-elect)
(Endorsed by Action of the Board of Directors May 18,1977 Revised
WHEREAS this North Central Pennsylvania Section became a Section of the American Society for Quality as of 1 July 1954, and
WHEREAS such association with the American Society for Quality has continued since that date and is continuing, NOW THEREFORE THIS SECTION DOES HEREBY DECLARE:
1. That it became bound, through said association by the Articles of Incorporation and the Constitution of said Society, and by the laws under which said Society is incorporated;
2. that it continues so bound;
3. that it accordingly retains only those autonomous powers not in conflict with the limitations so imposed;
4. that these, its Section Bylaws, are intended to govern, and shall govern, only in local mailers, and only to the extent that such matters shall not be covered by the Constitution of said Society, and
5. that these Bylaws may be amended only with the concurrence of the Board of Directors of said Society.
FOR THE NORTH CENTRAL PENNSYLVANIA SECTION:
Adoption by the Section on 10 MAY 1994 certified by
James Bodnar, Section Secretary on 11 MAY 1994.
Editorial revisions – March 2, 2000 – Remove Control and correct effective date. Matthew Marshall
North Central Pennsylvania Section
AMERICAN SOCIETY FOR QUALITY
1.0 NAME, OBJECTIVES AND GOVERNMENT
Section 1.1 Name
1.1.1 The name of this organization shall be North Central Pennsylvania Section, American Society for Quality.
Section 1.2 Objectives
1.2.1 The objectives of this Section shall be advancement of the theory and practice of quality control and of the allied arts and sciences, and the maintenance of high professional standing among its members. To this end, its purposes shall be those set forth in ARTICLE I Section 1.2 of the Society’s Constitution.
Section 1.3 Government
1.3.1 This Section shall be governed by the Articles of Incorporation of the Society, by the provisions of the statutes under which the Society is incorporated, by the Constitution of the Society, and by these its Bylaws.
1.3.2 The stated location of the headquarters of this Section is Williamsport, Pennsylvania.
Section 2.1 Membership
2.1.1 Any member of the Society, in good standing in any grade, shall be eligible for affiliation with this Section in the same grade.
2.1.2 Upon acceptance by this Section of a candidate for affiliation who is not a member of the Society, said candidate may consummate such affiliation by becoming a member of the Society by being enrolled by the Society in a grade of membership for which he/she qualifies. His/her affiliation with the Section shall then continue so long as he/she remains in good standing as a member of the Society, or until he/she may express in writing his/her desire for transfer to another Section thereof.
2.1.3 This Section shall accept for affiliation with it all members of the Society in good standing who may be designated for such affiliation by the Executive Secretary of the Society.
2.1.4 This Section shall accept for affiliation with it all Sustaining members of the Society in good standing who may be designated for such affiliation. A sustaining member shall not hold office or serve on any committee, board or council of the Society or its units.
2.1.5 Termination of membership in the Society shall automatically terminate membership in this Section.
Section 2.2 Enrolled Students
2.2.1 Enrolled Students in the Society, who desire affiliation with this Section, shall be enrolled as students in this Section upon written application.
2.2.2 This Section shall not enroll as a Student, any person not so enrolled by the Society, and termination of such enrollment by the Society shall terminate enrollment by this Section.
2.2.3 Enrolled Students shall not be deemed to be members of the Section in the sense of being Regular or non-Regular Members thereof. Accordingly, they shall not have the privilege of the floor at Annual or other business meetings of the Section, and they shall not have the right to vote or hold office in the Section. Otherwise, they shall have all privileges of full Section membership.
Section 3.1 Fiscal Year
3.1 .1 The fiscal year of this Section shall coincide with the fiscal year of the Society.
Section 3.2 Dues
3.2.1 Invoices for Annual Dues will be mailed on or before July 1 of each year by Society Headquarters staff to each member of the Society affiliated with this section. Said invoices will be payable as of said date to ASQ.
3.2.2 Upon receipt by the Society of:
(1) Dues remitted under the provisions of Section 3.2.1 of these Bylaws, or
(2) initial Dues remitted under the provisions of Section 5.3.3 of these Bylaws, the Treasurer of the Society will remit to the Treasurer of this Section, to cover Section operating expenses for the fiscal year involved, a predetermined amount as stated in the Society Constitution of the annual individual Member dues for each member of the Society affiliated with this Section the dues of whom have been so paid, as specified in the Society’s Constitution.
Section 3.3 Use of Funds
3.3.1 Funds of this Section may be expended only upon approval of the Section Executive Committee, and only for local Section purposes incident to advancing attainment of the objectives and purposes of the Society. Activities for which such expense is incurred shall be limited to the geographical area immediately contiguous to the headquarters of this Section.
3.3.2 Nothing in the ARTICLE shall be so construed as to prevent the voluntary duly authorized transfer to the Society, of funds belonging to this Section, either for unrestricted use in advancing the general objectives and purposes of the Society, or for more restricted purposes specified by this Section and acceptable to the Board of Directors of the Society.
3.3.3 Nothing in the ARTICLE shall be so construed as to prevent joint participation by this Section with other Sections of the Society, with Divisions of the Society, or with corresponding units of other societies of an engineering, technical, statistical, management, or similar character, in local or regional projects calculated to advance the objectives and purposes of this Society such projects being limited to the approximate geographical area contiguous to the headquarters of the participating Sections of this Society. Neither shall the provisions of this ARTICLE prevent this Section from defraying its proper proportionate share of any expense involved in such projects, provided that all participating organization units shall have reached in advance in each case, the necessary agreement required by the Constitution of this Society with respect to the financing and reporting of the financial results of such projects.
3.3.4 All checks or other drafts on Section funds, for the payment of bills for Section operating expenses or for any other duly authorized purpose, shall be drawn in the name of the Section and signed by the Section Treasurer or the Section Chair.
Section 3.4 Annual Report
3.4.1 At the conclusion of each fiscal year, the Officers shall prepare an Annual Report covering the work of this Section during that fiscal year. In addition to a review of the activities of the Section, this Report shall include:
(1) a summary of the income and expenses of the Section during the fiscal year in question;
(2) a summary and total statement of any payments made in advance, of the accounts receivable, and of all other such current assets of the Section as of the close of the fiscal year in question;
(3) a summary and total statement of any income received in advance, of the accounts payable, and of all other current liabilities of the Section as of the close of the fiscal year in question;
(4) a Section Balance Sheet as of the close of the fiscal year in question, and
(5) a reconciliation of the Net Worth of the Section as of the close of said fiscal year with its Net Worth as of the close of the immediately preceding fiscal year.
3.4.2 The portion of each Section Annual Report covered by Sections 3.4.1(1), 3.4.1(2), 3.4.1(3), 3.4.1(4), and 3.4.1(5) of these Bylaws shall be audited and certified by the Section Auditing Committee.
3.4.3 The Annual Report covered by Section 3.4.1 of these Bylaws, and audited and certified as required by Section 3.4.2 of these Bylaws, shall be presented in summary at the first regular meeting of this Section following the close of the fiscal year in question, and copies of the complete Annual Report shall be available at that meeting for examination by the Section membership and/or distributed via Section Newsletter or general mailing.
3.4.4 A complete copy of the Annual Report as described in 3.4.1 of these Bylaws, audited and certified as required by Section 3.4.2 of these Bylaws, shall be forwarded by the outgoing treasurer of this Section to the Headquarters Accounting Department by August 1.
Section 3.5 Solicitation
3.5.1 Contributions for the general support of this Section, or designated for a specific purpose approved by the Section Executive Committee, may be accepted from individuals, corporations, or other sources, but shall not be solicited.
Section 3.6 Dissolution
3.6.1 In the event of dissolution of this Section, any remainder of its net assets after discharge of all its just debt and other legal and moral obligations, shall be paid to the Society.
4.0 SECTION OFFICERS
Section 4.1 Section Officers
4.1.1 The Officers of this Section shall be:
(1) Section Chair,
(2) Section Vice Chair,
(3) Section Secretary,
(4) Section Treasurer
Section 4.2 Requirements
4.2.1 All officers of this Section shall be Regular Members of the Society affiliated with this Section. An incumbent officer who fails to maintain good standing in the Society shall be deemed to have vacated his/her office.
4.2.2 The terms of all officers of this Section shall be for the fiscal year for which they shall have been elected, and shall continue until their respective successors have been elected and qualified.
Section 4.3 Vacancies
4.3.1 In case of a vacancy in the office of Section Chair, the Section Vice-Chair shall succeed immediately to the Chair of the Section and continue in the office of Section Chair for one full year beyond the fiscal year to which he/she was elected as Section Vice-Chair. The office of Section Vice-Chair is considered vacant until the start of the next fiscal year when normally filled by the election. A vice-chair may be appointed under the provisions of Section 4.3.3 of these Bylaws to serve the balance of the term.
4.3.3 In the event of a vacancy in the office of Chair-Elect, the Section Chair may, with the approval of the Section executive committee, appoint a person to serve as Vice Chair for the balance of the term.
4.3.4 Vacancies in Section offices other than Chair or Vice-Chair shall be filled for the unexpired term by appointment by the Section Chair, with the approval of the section Executive Committee.
5.0 POWERS AND DUTIES OF SECTION OFFICERS
Section 5.1 Section Chair
5.1.1 The Section Chair shall be the chief executive officer of the Section, and shall preside at all meetings of the Section and of the Section Executive Committee. He/She shall appoint all Standing and Additional Committees, and shall be ex-officio a member of all Committees of the Section. The Chair shall represent the Section in all matters involving meetings or other contacts with other local, regional or national groups, or shall appoint an alternate.
5.1.2 In the absence of the Section Treasurer, the Section Chair shall sign any duly authorized checks or other drafts upon the funds of the Section.
Section 5.2 Section Chair-Elect
5.2.1 The Section Chair-elect shall develop short-range plans for the year and develop the organization to implement the plan.
5.2.2 In the absence of the Section Chair, the Section Vice Chair-elect shall perform all the duties and shall be vested with all of the powers of the Section Chair.
Section 5.3 Section Vice Chair Alternate
5.3.1 The (Each [alternate]) Section Vice Chair shall assist the Chair in the general administration of the Section, and shall perform such duties and exercise such powers as the Chair, with the approval of the Executive Committee, may properly be delegated.
5.3.2 In the event there is no Chair-elect; the section Vice Chair (designated Vice-Chair) in the absence of the Section Chair shall perform the duties and shall be vested with all the powers of the Section Chair.
Section 5.4 Section Secretary
5.4.1 The Section Secretary shall give notice of all meetings of the Section and of the Section Executive Committee, and keep a true and complete record of the proceedings at all such meetings. The Section Secretary shall issue all other authorized notices of the Section.
5.4.2 The Section Secretary shall maintain a complete and accurate roster of the names, addresses, and grades of membership of all members of the Society affiliated with this Section, and of all enrolled Students in this Section.
5.4.3 The Section Secretary may receive applications and initial dues from applicants for admission to membership in the Society, and applications for advancement to the grade of Member or Senior Member of the Society. In such an event the Section Secretary or any Executive Committee member shall immediately forward the original signed enrolled student or regular member application blank to Society headquarters together with all dues paid in connection therewith. Any Senior membership upgrade requests will be forwarded to the Examining Chair of the Section.
5.4.4 The Section Secretary may be called upon at any time by the Section Executive Committee to report membership totals by member grade. They should therefore maintain a current and accurate membership count. The Section Secretary will receive a quarterly full section roster including a list of unpaid members from September to March. Secretaries of sections not participating in the “On Line” program will receive a monthly activity report including resigned, deceased, new, renewed, transferred in and transferred out, and information changes. “On Line” Section Secretaries should request this information from Section “On Line” contact on a monthly basis.
5.4.5 The Section Secretary shall serve as official correspondent between the Section and the Society Headquarters. He/She shall carry out all other duties assigned to him/her by these Bylaws or by the Constitution and Bylaws of the Society, and shall perform all other functions usually assigned to the Secretary of a membership organization unless otherwise assigned in these Bylaws.
Section 5.5 Section Treasurer
5.5.1 The Section Treasurer shall maintain records of all remittances for Section operating expenses under the provisions of Section 3.2.2 of these Bylaws. He/She shall have custody of all other monies and securities belonging to the Section. He/She shall deposit all such monies to the credit of the Section in such depositories as may be approved by the Section Executive Committee, and shall disburse the same as authorized by said Committee.
5.5.2 The Section Treasurer shall sign all duly authorized checks or other drafts upon Section funds, in accordance with the provisions of Section 3.3.4 of these Bylaws.
5.5.3 The Section Treasurer shall be bonded in an amount fixed by the Society Constitution.
5.5.4 The Section Treasurer shall keep accurate and complete records of all receipts and disbursements of the Section, including bills, authorizations for disbursements, and receipts for the payment of bills. He/She shall make all his/her books and all supporting papers available, upon request of the Chair of the Section Auditing Committee or the Chair of the Auditing Committee of the Society, to either of those Committees or to the professional auditors retained by the Society.
5.5.5 The Section Treasurer shall prepare and submit those portions of the Annual Report specified in Sections 3.4.1(1), 3.4.1(2), 3.4.1(3), 3.4.1(4), and 3.4.1(5) of these Bylaws, and shall present such similar information as may be requested from time to time during the fiscal year by the Section Executive Committee, the Section Auditing Committee, or the Section membership.
6.0 SECTION EXECUTIVE COMMITTEE
Section 6.1 Composition
6.1.1 The Section Executive Committee shall consist of: All of the Officers of this Section as set forth in Section 4.1.1 of these Bylaws; the Junior Past Chair of the Section; the Chairs of all Standing Committees of the Section as set forth in Section 7.2.1 of these Bylaws; all Area Directors duly appointed under the provisions of Section 7.3 of these Bylaws; the Chairs of all Sub-Sections duly organized and recognized under the provisions of Sections 8.1 and 7.3.4 of these Bylaws, and the Chairs of all Section Task Groups duly recognized under the provisions of Section 9.1.2 of these by Bylaws.
Section 6.2 Powers and Duties
6.2.1 The Section Executive Committee shall have general management and oversight of the affairs of the Section and of its relations with the Society.
6.2.2 The members of the Section Executive Committee shall serve until their several successors have been duly elected or appointed and qualified as provided in these Bylaws, except, that where a Sub-Section or a Section Task Group ceases to exist as such, or an Area Directorate is abandoned, the service of the corresponding Sub-Section Chair, Section Task Group Chair, or Area Director on the Section Executive Committee shall terminate at the end of the fiscal year then current.
Section 6.3 Meetings
6.3.1 Meetings of the Section Executive Committee shall be held upon call of the Section Chair or, in his/her absence, of the Section Vice Chair.
6.3.2 Two Section Officers, one of whom is the Chair or Vice Chair, and two other members of the Committee, shall constitute a quorum of the Section Executive Committee for the transaction of business.
6.3.3 Any member of the Section Executive Committee may deliver to the Section Secretary a ballot signed by himself/herself and definitely favoring or opposing a specified action by said Committee. Such a ballot shall be counted as though the Committee member were present in person in determining the existence of a quorum for action with respect to the specific question involved, but not with respect to any other question. In the presence of a quorum, such a ballot shall likewise be counted in determining the decision of the Committee with respect to action on said question.
6.3.4 Except as otherwise provided in these Bylaws with respect to specific types of matters, action of the Section Executive Committee on any matter shall be determined by the concurring vote of a majority of the members of the Committee present in person or by signed ballot delivered to the Section Secretary.
6.3.5 Any member of the Section Executive Committee, finding it impossible to attend a meeting of said Committee, may appoint an alternate to attend in his/her stead. Such alternate must be a member in good standing of the Society, and affiliated with this Section; the alternate shall have the privilege of the floor and may take full part in the deliberations of said meeting, but he/she may not be counted in determining the presence of a quorum and he/she shall not be entitled to a vote on any question.
Section 6.4 Election of Society Regional Directors
6.4.1 Between November 1 and December 31 of each year in which candidates for Regional Director of the Society are to be voted upon by this Section, the Section Executive Committee shall nominate eligible candidates in the number provided by the Constitution of the Society, and shall see that those nominees are duly certified to the Executive Secretary of the Society.
6.4.2 Between January 15 and March 1 of each year in which candidates for Regional Director of the Society are to be voted upon by this Section, the Section Executive Committee shall determine, from among those nominees certified to it as eligible by the Executive Secretary of the Society that candidate for whom the votes of the Section are to be cast as a unit. The Section Executive Committee shall then see that the votes of the Section are duly certified to the Executive Secretary for that candidate.
7.0 OTHER COMMITTEES
Section 7.1 Qualifications, Appointment and General Duties
7.1.1 The Section Chair, with the concurrence of the Section Executive Committee, shall appoint all Other Committees of the Section and shall designate the Chair of each.
7.1.2 Except as otherwise provided in these Bylaws, all members of all Other Committees of this Section shall be members in good standing of the Society and affiliated with this Section. All Chairs of such Committees shall be Regular Members of the Society.
7.1.3 Unless otherwise provided in these Bylaws, members of all Other Committees of this Section shall serve during the remainder of the fiscal year in which they are severally appointed, and for subsequent consecutive succeeding fiscal years at the pleasure of the Section Executive Committee. The Section Executive Committee may remove any or all members of any Other Committee of the Section at any time.
7.1.4 Except as otherwise provided in these Bylaws, the Section Executive Committee may fix rules of procedure which shall govern any or all Other Committees of this Section.
7.1.5 Each Other Committee of this Section shall forward promptly to the Section Secretary, copies of all notices and minutes of its meetings.
Section 7.2 Standing Committees
7.2.1 There shall be nine Standing Committees of this Section:
(1) Section Examining Committee
(2) Section Auditing Committee
(3) Section Nominating Committee
(4) Section Membership Committee
(5) Section Program and Speakers Committee
(6) Section Arrangements Committee
(7) Section Publicity Committee
(8) Section Education Committee
(9) Certification and Recertification Committee
7.2.2 Section Examining Committee
220.127.116.11 The Section Examining Committee shall consist of not less than three nor more than five members, all of whom shall be Senior Members or Fellows of the Society in good standing and affiliated with this Section.
18.104.22.168 Should the Section Chair find it necessary to constitute a Section Examining Committee which fails to conform to the preceding requirements of this Section 7.2.2(1) of these Bylaws, all decisions of such nonconforming Committee shall be subject to such review as may be specified by the Examining Committee of the Society. Under no circumstances, however, may the Section Examining Committee contain less than three members, all of whom shall be Regular Members of the Society.
22.214.171.124 The term, in years, of each member of the Section Examining Committee, shall be equal to the number of members of said Committee, and the terms of the several members shall be so arranged that one will expire at the end of each fiscal year.
126.96.36.199 The Section Executive Committee shall not apply to the Section Examining Committee any rules of procedure which would interfere in any possible way with the close cooperation necessary between said Section Examining Committee and the Examining Committee of the Society, or which would prevent adoption by the Examining Committee of this Section, of standards and procedures consistent with those of the Examining Committees of other Sections of the Society.
188.8.131.52 Action by the Section Examining Committee in any matter shall require the affirmative vote of a majority of its entire membership.
184.108.40.206 It shall be the duty of the Section Examining Committee:
220.127.116.11.1 to make a detailed audit and investigation of the evidence submitted to the Section Secretary by each candidate for advancement to Senior Membership in the Society. To review all other Section records and other available information with respect to said candidate. To certify to the Examining Committee of the Society, where the evidence in its opinion so justifies, that said candidate is constitutionally eligible for advancement to Senior Membership. To recommend, in each case where the Section Examining Committee finds justification, that said candidate be so advanced;
18.104.22.168.2 to make such investigations as may be requested of it by the Examining Committee of the Society in connection with nominees duly proposed for advancement to the grade of Fellow in the Society, and to report the results of such investigations to said Society Examining Committee, together with individual recommendations, where requested, as to the disposition of such proposals, and
22.214.171.124.3 [Sections using item 7.4 may delete this] It is the duty of this committee to provide to the section members information relevant to the understanding of processes pertinent to ASQ Certification. The Committee members responsible for reviewing Re-certification must be certified as a CQE, CQA or CRE.
7.2.3 Section Auditing Committee
(1) The Section Auditing Committee shall consist of not less than three nor more than five members, all of whom shall be Regular Members of the Society in good standing and affiliated with this Section.
(2) It shall be the duty of the Section Auditing Committee to make a careful audit of the funds and other properties of the Section at the close of each fiscal year. It shall also make a similar annual audit of the financial records and accounts of the Section, of the receipts, and of all disbursements from the funds of the Section, including the authorizations and vouchers thereof.
(3) The Section Auditing Committee shall audit similarly that portion of the Annual Report prepared by the Section Treasurer under the provisions of Section 5.4.5 of these Bylaws, and upon finding said portion of said Report correct and acceptable, shall so certify it. Said certification shall be signed by a majority of the entire membership of the Section Auditing Committee.
(4) The Section Auditing Committee shall make such additional audits as may, from time to time, be requested by the Section Executive Committee.
(5) The Section Auditing Committee shall make a report of its findings in each of the above audits to the Section Executive Committee.
7.2.4 Section Nominating Committee
(1) The Section Nominating Committee shall consist of five Regular Members of the Society affiliated with this Section, of whom the Junior Past Chair of the Section shall be one.
(2) The Section Nominating Committee shall name one or more eligible candidates each for Section Chair-elect [alternates], Section Vice Chair (Section Vice Chairs), Section Secretary, and Section Treasurer (alternate Section Secretary-Treasurer), and Section Chair when circumstances warrant (as outlined in section 4.3.3 of these Bylaws) for the ensuing fiscal year; shall determine from each proposed nominee his/her willingness to serve if elected, and shall place the entire slate of names so selected in the hands of the Section Secretary not later than the time set for the regular meeting immediately preceding the Annual Meeting of the Section.
Section 7.3 Area Directors
7.3.1 With the concurrence of the Executive Committee, the Section Chair may appoint one or more Area Directors, each such Director having responsibilities within a specified geographical area contiguous to the headquarters of this Section.
7.3.2 Area Directors shall be Regular members in good standing in the Society and affiliated with this Section. They shall serve during the fiscal year of their appointment and shall be eligible to reappointment without limitation.
7.3.3 Area Directors shall serve as members of the Section Executive Committee under the provisions of Section 6.1.1 of these Bylaws.
7.3.4 In addition to any special duties, which the Section Executive Committee or the Section Chair may assign to individual Area Directors, each Area Director shall advise and assist any groups in his/her Area, which may show potential possibilities of formation into Sub-Sections under the provisions of Section 8.1 of these Bylaws. He/She shall act as liaison between such groups and the Section Officers and Executive Committee, and he/she shall recommend to the Section Executive Committee recognition as a Sub-Section of any such group which appears to him/her to merit such recognition. Following recognition of a Sub-Section in his/her Area, the Area Director shall assist the Chair of that Sub-Section in matters of liaison between the Sub-Section and the Section Officers and its Executive Committee.
Section 7.4 Certification / Recertification Committee
It is the duty of this committee to provide information to the section members relevant to the understanding of processes pertinent to ASQ Certification exams. The committee members responsible for reviewing Recertification must be certified as a CQE, CQA or CRE. The committee members responsible shall initially evaluate each recertification application and validate those areas of professional activity within its cognizance and forward validated applications to ASQ Headquarters.
Section 7.5 Additional Committees
7.5.1 With the approval of the Section Executive Committee, such Additional Committees of the Section may be constituted as may, from time to time, be desirable and shall have voting privileges.
Section 8.1 Formation
8.1.1 Sub-Sections of this Section may be organized for the purpose of promoting interest in quality control and related subjects in geographical areas contiguous to the headquarters of this Section, provided that it shall be the ultimate objective of each Sub-Section to become a separate Section of the Society in its own right. Upon proper qualification of any Sub-Section, it shall be the policy of this Section to assist said Sub-Section in every possible way to attain this objective.
Section 8.2 Membership
8.2.1 Membership in Sub-Sections of this Section shall be limited to Members of the Society.
8.2.2 The members of each duly recognized Sub-Section of this Section shall elect one of their number who is affiliated with this Section to serve as Chair of said Sub-Section.
8.2.3 Enrolled Students in the Society, so enrolled in this Section, shall be so enrolled upon application in any Sub-Section serving the area in which they are located, but they shall not be entitled to the privileges of the floor at business meetings of the Sub-Section, nor may they vote in Sub-Section elections.
Section 8.3 Officers
8.3.1 The Sub-Section Chair shall be the chief executive officer of the Sub-Section and, as such, shall be ex-officio a member of the Section Executive Committee.
8.3.2 The members of each Sub-Section may elect from among their number such other Sub-Section Officers as they deem desirable. Such Officers shall be affiliated with this Section.
9.0 SECTION TASK GROUPS
Section 9.1 Formation and Purpose
9.1.1 Where the demand exists or can be promoted, a Section Task Group may be formed by members of this Section having a common interest in a specific segment of industry or commerce, for the purpose of:
(1) Stimulating interest and promoting depth of quality control study within the specific segment of industry or commerce in which the Group members have a common interest, and
(2) promoting joint meetings and other joint activities with other groups in the community having a similar common interest.
9.1.2 Upon petition signed by at least eight Regular Members of the Society affiliated with this Section and setting forth the segment of industry or commerce in which they have common interest, the Section Executive Committee shall consider and may recognize the petitioners as a Task Group of this Section. Such recognition shall be valid until the end of the fiscal year then current, at which time it shall be reconsidered by the Section Executive Committee and shall be either renewed or withdrawn.
9.1.3 Membership in Task Groups of this Section shall be limited to members of the Society affiliated with this Section.
9.1.4 Enrolled Students in the Society, enrolled in this Section, shall be enrolled upon application in any Task Group of this Section, but they shall not be entitled to the privileges of the floor at business meetings of the Task Group, nor may they vote in Task Group elections.
Section 9.2 Organizational Structure
9.2.1 The members of each duly recognized Task Group of this Section shall elect one of their number, who is a Regular Member of the Society, to serve as Chair of the Task Group.
9.2.2 The Task Group Chair shall be the chief executive officer of the Task Group. As such, he/she shall be ex-officio a member of the Section Executive Committee.
9.2.3 The Section Treasurer shall act as Treasurer of each duly recognized Task Group of the Section.
9.2.4 The finances of all Section Task Groups shall be controlled by the Section Executive Committee.
9.2.5 The members of each Section Task Group may elect from among their own number such additional Group officers as they may deem desirable, and the Task Group Chair may appoint a Task Group Program Committee if this is felt to be of advantage.
Section 9.3 Meetings and Activity Requirements
9.3.1 Each recognized Section Task Group shall schedule at least two Task Group meetings during each fiscal year. Scheduling of all such meetings shall be coordinated with the schedule of Section meetings and shall be approved by the Section Executive Committee.
9.3.2 A recognized Section Task Group shall cease to exist in the event that:
(1) Less than two scheduled meetings of the Group are held in any one fiscal year; or
(2) the average attendance of Society members affiliated with this Section, at scheduled meetings of the Group, is less than eight in any fiscal year, or
(3) the Section Executive Committee shall withdraw recognition of the Group.
10.0 ELECTION OF OFFICERS
Section 10.1 Nomination
10.1.1 The Section Nominating Committee’s slate of candidates shall be presented to the Section at a regular meeting not later in the year than the regular meeting immediately preceding the Annual Meeting of the Section. At that time, ample opportunity shall be given for additional nominations from the floor for any office. Only candidates meeting the requirements of Section 4.2 of these Bylaws may be accepted as eligible nominees from the floor; furthermore, the nominator shall have determined prior to the meeting the willingness of the nominee to serve if elected. Notice shall be given of the postal period to take place following said meeting.
Section 10.2 Single Nominees for Each Office
10.2.1 In the event that the Section Nominating Committee presented no more than one candidate for each office and provided further that there were no additional nominations for any office from the floor in the meeting stipulated in Section 10.1 of these Bylaws, the nominations may be closed by a proper motion and vote, and the candidates declared duly elected without a mail ballot election conducted in accordance with Sections 10.3 and 10.4 of these Bylaws.
Section 10.3 Procedures for Mail Ballot
10.3.1 A mail ballot must be conducted when there is more than one nominee for any office (Section 10.1.1) or when the provisions of Section 10.2 of these Bylaws are not completely satisfied. Not later than one week after the meeting at which the Section Nominating Committee’s slate of candidates is presented to the Section, the Section Secretary shall mail to each member of the Society in good standing in any grade (except Enrolled Students) and affiliated with this Section, an official ballot bearing the names of all candidates proposed by the Section Nominating Committee under the provisions of Section 7.2.4(2) of these Bylaws, together with the names of all eligible candidates nominated from the floor under the provisions of Section 10.1.1 of these Bylaws.
10.3.2 Accompanying the official ballot shall be complete instructions for its marking, and information as to the address to which the marked ballot is to be mailed and as to the date prior to which it must be received at that address in order to be counted.
Section 10.4 Tellers and Reporting
10.4.1 At the time the official ballots are mailed by the Section Secretary to the members of the Society affiliated with this Section, the Section Chair shall appoint a Chair and two other members to a Section Committee of Tellers to receive and count the marked ballots upon their return. All members of said Committee of Tellers shall be members in good standing of the Society and affiliated with this Section. No Section Officer or nominee for a Section office shall be eligible to serve on the Section Committee of Tellers.
10.4.2 Promptly after the deadline date mentioned in Section 10.3.2 of these Bylaws, the Section Committee of Tellers shall count all marked ballots duly received, and shall prepare, sign and transmit to the Section Secretary a summary of said count. This summary shall set forth the total number of ballots received, the number invalidated for each cause, and the number of qualified ballots cast for each nominee for each office.
10.4.3 Election of a nominee to any office shall require that said nominee receive the largest number of ballots cast for any single nominee for that office in that election. Tie votes shall be resolved by lot.
10.4.4 Announcement of the nominees elected to each office shall be made to the Section by the Section Chair at the Annual Meeting or at the next regular meeting of the Section following completion of the ballot count.
Section 10.5 Intent
10.5.1 It is the intent of the election procedure set forth in these Bylaws, that the officers for each ensuing fiscal year shall be elected by early April of the immediately preceding fiscal year, so that by working with the current officers for the balance of that year they may gain experience and guidance prior to their assumption of office on July 1. It shall be the duty of the outgoing officers to aid this process in every way possible, and to deliver to the incoming officers all information, and records of the Section, and all material, information, etc., furnished by the Executive Secretary of the Society and from other sources, which material will be necessary or helpful in carrying on the affairs of the Section.
Section 11.1 Annual Meeting
11.2.2 The Annual Meeting of the Section shall be held in February, March or April on a day and at a time and place designated by the Section Executive Committee.
11.2.3 Notice of the Annual Meeting and of each regular or special meeting of the Section shall be mailed by the Section Secretary at least seven days in advance, to each person whose name appears on the roster of the Section.
Section 11.2 Vote Eligibility
11.2.1 Each member of the Society in good standing in any grade (except Enrolled Students), who is affiliated with this Section, shall be entitled to one vote at the Annual Meeting and at all other business meetings of this Section.
11.2.2 Any eligible voter in this Section may sign and deliver to the Section Secretary in advance, a ballot for or against a proposed specified action by the Section. Such a signed ballot shall constitute a valid vote as indicated, and shall be counted equally with votes cast on the specified action by voters present in person at any meeting.
Section 11.3 Quorum
11.3.1 Fifteen (15) eligible voters, present in person or represented by valid proxies or by signed ballots for or against a specified action by the Section, shall constitute a quorum at any business meeting of the Section; but, where signed ballots must be counted in order to secure a quorum, only the individual matter covered by the signed ballots required to complete the quorum shall be acted upon by such quorum.
11.3.2 Where any matter may properly be considered and acted upon at any meeting of this Section, concurrence of a majority of the eligible votes cast on said matter at said meeting, where a quorum is present with respect to said matter, shall determine the action of the Section with respect to said matter except when a greater majority is specified in these Bylaws.
Section 12.1 Procedures
12.1.1 Amendments to these Bylaws may be proposed by resolution of the Section Executive Committee or by petition signed by at least fifteen percent (15%) of the eligible voters in the Section, provided that any such petition bearing the signatures of at least twenty-five (25) eligible voters, shall constitute a valid proposal for amendment.
12.1.2 Amendments to these Bylaws shall be voted upon by the eligible voters of the Section only in a postal ballot conducted prior to the Annual Meeting of the Section as provided in Sections 10.3 and 10.4 of these Bylaws for the annual election of Section Officers.
12.1.3 Copies of proposals for amendments to these Bylaws shall reach the Section Secretary no later than the time set for the regular meeting immediately preceding the Annual Meeting of the Section in the year in which it is proposed that said amendments be voted upon.
12.1.4 The Section Secretary shall mail to each eligible voter a complete copy of each duly proposed Bylaw amendment to be voted upon in the postal ballot, and an official ballot for voting upon each such duly proposed amendment.
12.1.5 Marked ballots for or against adoption of Bylaw amendments shall be returned by voters in the envelopes provided; the ballots on amendments shall be counted by the Committee of Tellers and the results of the tally reported to the Section Secretary in the same way as the results of balloting for Officers.
Section 12.2 Adoption Requirements
12.2.1 Adoption of any Bylaw amendment shall require a total vote, for and against it, of at least one-fourth of the eligible voters in the Section, and at least two-thirds of that total vote shall have favored adoption.
12.2.2 Adoption of any Bylaw amendment shall require an approval by the Society Constitution and Bylaw Committee prior to requesting the eligible Section Members to vote on them.
Section 12.3 Approval By Board of Directors of the American Society for Quality
12.3.1 Any amendment so adopted shall become effective only upon concurrence of the Board of Directors of the Society. Section Leadership will provide a copy of these section bylaws to Section Members upon request.
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